The Benefits of Intelligent Robotic Process in Procurement

Example: Best Practices with Use Cases for SAP Intelligent RPA – Procurement

Simple Purchase Requisition Creation from Excel
Business Value – Benefits
  • Ease of use in PR creation
  • Integrate Purchase Requisition creation into new or existing workflows easily without any technical supervision
  • Reduce the workload of the Purchaser
Bot Skill Description The bot reads data from a set template format and then create a Purchase Requisition in S/4HANA using the standard whitelisted API.
Purchase Order Confirmation

Business Value – Benefits

  • Reconfirm/Update the PO with the Product quantity, price and delivery date.
  • Removes manual step to free up the Purchaser from this task.
  • Increased visibility of the Purchase Order status assists in better planning.

Bot Skill Description
Bot calls service to extract the PO number and line item confirmation detail from incoming email response. Bot performs manual steps to update PO with information via UI.

Automatic Upload of Supplier Invoices
Business Value – Benefits
  • Reduces manual effort
  • Lead to great saving of time
  • Reduction of manual intervention and errors
Bot Skill Description Post the receipt of materials/products, the supplier sends the invoice of item procured referencing the purchase order. This invoice can be sent to the buyer either physically or electronically as attachment through emails.​ Through bots, the processing of such emails and reading both structured and unstructured data from email attachments can be automated thereby streamlining the entire process with minimal or no manual effort.
Source List Creation From Excel
Business Value – Benefits
  • Reduces manual effort
  • Helps mass creation of source list from excel.
Bot Skill Description
  • User receives a file from business or extracts the list from the system and creates the source list in the SAP S/4HANA system.
  • An email is sent to End-User with details of source list which were either extracted, created, updated or has error.
Manage Purchasing Info Records from Excel
Business Value – Benefits
  • Reduces manual effort
  • Lead to great saving of time
  • Reduction of manual intervention and errors while creating purchase Infor Records in SAP
Bot Skill Description The bot reads data from a set template format and then create a Purchase Info Records in SAP S/4HANA using the standard whitelisted API.
Creation of Catalog Items from Excel
Business Value – Benefits
  • Reduce Manual efforts
  • Helps mass create catalog item in SAP S/4HANA
Bot Skill Description
  • An excel template is provided for creation of catalog items from excel.
  • The bot will extract the data from the Excel template and will navigate to Catalog Management for Purchasing in SAP S/4HANA system
  • The Bot will then create Catalog item using the fiori app ‘Manage Catalog Items”