The Benefits of Intelligent Robotic Process in Manufacturing

Example: Best Practices with Use Cases for SAP Intelligent RPA – Manufacturing

Mass Printing of Production Order Picklist
Business Value – Benefits
  • Simplify the process of printing the picklist of the production order
  • Free up end user to refocus on high-value tasks
  • Improve operational efficiency
  • Automate the repetitive printing tasks by maximizing productivity
Bot Skill Description The bot extracts data from the Excel template with production orders and then execute the steps to print the production order picklist by logging into S/4HANA system and select the menu option to print the picklist using UI approach. This bot only supports the attended mode in this release.
Process Order Confirmation
Business Value – Benefits
  • Ability to confirm Process Order for numerous orders at one time
  • Quickly update the order status for all the applicable process orders to confirm their status.
  • Provide the ability to run this process as a batch job in order to be able to set the completion flag for orders on a regular basis, instead of needing a user to manually execute the program.
Bot Skill Description The bot provides a mechanism for confirming the Process Orders of Make to Stock Production automatically and sends notification to the End Users using the standard whitelisted API in the S/4 HANA system. This bot supports the attended and scheduled modes in this release.
Create Just-in-Time Calls
Business Value – Benefits
  • Ability to create Just-In-Time calls for numerous entries at one time.
  • Reduction in the total overall time required to execute the Create JustIn-Time calls.
  • Reduce human error while entering data.
  • Provide an alternative way to create Just-in-Time calls in emergency cases where the EDI communication is down.
Bot Skill Description This bot extracts data from Excel and executes the steps to upload Just- In-Time (JIT) Call Entry in the S/4 HANA system using the API approach. This bot supports the attended and scheduled modes in this release.
Intelligent Production Order Conversion
Business Value – Benefits
  • Faster conversion of production orders
  • Lower workload on Production Planner allowing more time to focus on planning than performing data entry
  • Reduce human error while entering data entry
  • Focused list of production orders to be created instead of browsing through a large number of planned orders for conversion
Bot Skill Description The bot reads data from the Excel template providing planned order numbers and then convert them into production orders using standard whitelisted API in the S/4HANA system. This bot supports the attended and scheduled modes in this release
Automatic Picking for Non -warehouse Management
Business Value – Benefits
  • Provides mass-change capability of entering the picked quantity against each line item for all Outbound deliveries.
  • Freeing up shipping specialists to refocus on high-value tasks
  • This process bot simplifies the cumbersome process of the manual entry of picked quantities and relieves the Shipping Specialists of the mundane tasks.
Bot Skill Description
  • User triggers the bot ‘Picking for Non-Warehouse Management’ from Desktop Agent
  • Bot fetches all Outbound Deliveries which are ready for Picking and in Not yet processed status.
  • Bot performs API calls to Pick for all the fetched Outbound Deliveries
  • Bot creates an Excel log file which contains status of the update API calls
Intelligent Process Order Conversion from Planned Order

Business Value – Benefits

  • Provide the mechanism for automatically convert the Planned Order to
    Process Orders and send the notification to the end user.
  • Helps in optimizing time-centric and routine processes
  • Freeing up end user to refocus on high-value tasks
  • Improved operational efficiency
  • Increases the go-to-market speed by maximizing productivity

Bot Skill Description

  • Excel/document with Planned Order details is passed as input to BOT.
  • BOT would automatically convert Planned Order to Process Orders
  • Process Order details would be automatically validated and accordingly a
    notification will be sent to the End User.
Production Order Operations

Business Value – Benefits

  • Reduces manual effort
  • Makes postings less error-prone.

Bot Skill Description

  • User receives a file from business or generates the production order numbers from
    the SAP S/4HANA system via the query functionality.
  • The bot picks the file and technically completes(TECO), Delete or Close the
    Production Orders based on the inputs.
Production Order Completion

Business Value – Benefits

  • Reduces manual effort
  • Makes postings less error-prone.

Bot Skill Description

  • User receives a file from business or generates the production order numbers from
    the SAP S/4HANA system via the query functionality.
  • The bot picks the file and technically completes(TECO), the Production Orders
    based on the inputs.
Mass BOM Update

Business Value – Benefits

  • Reduce manual effort with mass processing: add/delete various
    material components into/from existing BOMs at one time
  • Increase efficiency from design to production: accelerate the
    design change to be more consistently transferred to production lines

Bot Skill Description

This bot reads data from the Excel template to support below scope items:
The standard

  • Mass Change Manufacturing Bill of Material for Production (3LP)

Fiori App “Maintain BOM” only supports replace one item in many BOMs at one
time. This BOT is supplement to standard app and enhanced to provide capability
of adding/deleting/**updating multiple materials to multiple items.

Creation of Process Order

Business Value – Benefits

  • Reduces manual effort
  • Helps mass creation of Process orders from excel.

Bot Skill Description

The input for Process Order Creation will be read from each of the input excel files stored in
the end users desktop and this will further be used to create the Process Orders using API.

Make Usage Decision for Inspection Lots

Business Value – Benefits

  • Free Quality technicians/Engineers from the manual process of
    repetitive and time consuming tasks.
  • Provides a mechanism for auto posting of Inspection Recording and
    Usage Decision for mass inspection lots in the SAP S/4 HANA System.
  • Automates the decision making of the Inspection Lot based on the
    usage decision code. The accepted stock would be moved to
    Unrestricted stock type and the rejected would be moved to Blocked
    stock type automatically.

Bot Skill Description

The bot provides a mechanism for auto posting of Inspection Recording and
Usage Decision for mass inspection lots in the SAP S/4 HANA System using the
standard whitelisted API in the S/4 HANA system. This bot supports the attended
and scheduled modes in this release.

Production Order Operation Confirmation

Business Value – Benefits

  • Ability to submit Production Order Operation confirmations for
    numerous orders and operations at one time.
  • Useful for manufacturing processes that can have operation
    confirmations reported on at intervals (for example, end of shift).
  • 3rd party manufacturing execution systems can produce an Excel
    output to generate the list of Production Order Confirmations for S/4
    HANA .

Bot Skill Description

The bot reads data from the Excel template and then generates Production Order
Operation Confirmation for each Production Order Operation in S/4HANA using
the standard whitelisted API.

Maintain Planned Independent Requirements

Business Value – Benefits

  • Helps optimize time-centric and routine processes of PIR for a set of
    materials.
  • Frees up end user to refocus on high-value tasks.
  • Improve operational efficiency
  • Increases the go-to-market speed by maximizing productivity.

Bot Skill Description

The bot reads data from the Excel template providing production quantities and
period data, post the PIR in the S/4 system using standard whitelisted API with
single/multiple materials, and a notification sends to the business user. This bot
supports attended and scheduled modes in this release.

Proof of Delivery – Automatic Confirmation

Business Value – Benefits

  • Reduces manual effort
  • Makes postings less error-prone

Bot Skill Description

The excel with the input details is stored in the defined folder.

The bot will extract the data in the excel spreadsheet and uses the respective
Fiori app to creates the proof of delivery automatically in SAP S/4HANA Cloud
system.

Production Order Creation

Business Value – Benefits

  • Faster creation of production orders
  • Lower workload on Production Planner allowing more time to focus on
    planning than performing data entry
  • Reduce human error while entering data entry

Bot Skill Description

  • User prepare the excel with the PO data to be created and stored into a
    specific folder.
  • Bot will extract the excel spreadsheet and validate whether the data are fitting
  • Bot uploads the data into the S/4HANA Cloud system and calls the ODATA API
    to create PO with the provided data.
Automatic Route Determination

Business Value – Benefits

  • Reduces manual effort
  • Free Quality technicians/Engineers from the manual process
    of repetitive and time consuming tasks

Bot Skill Description

  • Read the Excel template from the local folder
  • Execute the S/4HANA steps to upload the routes using screen scrapping in
    SAP S/4HANA.
Inbound Delivery Creation from Delivery Notes

Business Value – Benefits

  • Reduces manual effort
  • Free Quality technicians/Engineers from the manual process
    of repetitive and time consuming tasks

Bot Skill Description

  • The bot monitors the incoming emails, recognizes the Excel attachments
    referring to existing purchase order number.
  • The API then transforms the data in the Excel into structured inbound
    delivery requests and forwards the requests to delivery creation API in the
    SAP S/4HANA system.
  • An automated notification will be sent to the relevant stakeholders
Process Order Operations

Business Value – Benefits

  • Reduces manual effort
  • Free Quality technicians/Engineers from the manual process
    of repetitive and time consuming tasks

Bot Skill Description

  • The excel with the process order confirmation data to be uploaded is stored in a specific folder.
  • The bot will extract the excel spreadsheet and validate whether the data are fitting. Then the bot uploads the data into the S/4HANA Cloud system and calls the ODATA API to upload the process order confirmation result with the
    provided data.
Create and Update Batch Master

Business Value – Benefits

  • Provide the ability to create a batch master record before the unit is
    completed in order to track the characteristics of the batch in progress
  • Provide the ability for users to prepare the updated data offline so that new
    values can be entered into the system before goods receipt

Bot Skill Description

  • Excel/document with Planned Order details is passed as input to BOT.
  • BOT would automatically create or update batch master records based on
    the data included in the submitted spreadsheet.
  • Process Order details would be automatically validated and accordingly a
    notification will be sent to the End User.
Create Master Recipe

Business Value – Benefits

  • Ability to upload master recipe for numerous requirements and contain several
    operations at one time.
  • Useful for manufacturing processes that can have master recipe uploaded in batch
  • 3rd party manufacturing master data systems can produce an Excel output to
    generate the list of master recipe for S4HC

Bot Skill Description

  • User prepare the excel with the master recipe data to be uploaded/updated and
    stored into a specific folder.
  • Bot will extract the excel spreadsheet and validate whether the data are fitting
  • Bot uploads the data into the S/4HANA Cloud system and calls the ODATA API to
    create/change master recipe with the provided data.
  • If successful, move the file to the “Files Uploaded Successfully” folder
  • If the file has error, move the Excel File to the “Files with Errors” folder. Download
    the Error Log to the “Files with Errors” folder.